Information clause

Information on the Data Controller:

Your Data Controller shall be JLSW Janaszczyk Lis & Wspólnicy Radcowie Prawni Spółka Komandytowa having the registered office in Poznań (61-441), ul. 28 Czerwca 1956 r. nr 406, entered into the Register of Entrepreneurs of the National Court Register kept by the District Court Poznań – Nowe Miasto i Wilda in Poznań, 8th Commercial Division, under KRS number 0000680872, Tax Identification Number NIP 7781465914, National Business Registry Number REGON 301219323 [hereinafter: “We” or “Company”].

Contact:

You can contact us by mail, to the address indicated above, or by e-mail, at the following address: kancelaria@jlsw.pl.

The purposes of processing your personal data and the legal basis for the processing:

In principle, as part of the e-mail correspondence, we process your data for the following purposes, depending on the case:

1. to respond to your messages,
2. to present an offer in connection with your inquiry,
3. to continue and properly execute the contractual relations between the Company and you or the entities that you represent or sit on their bodies,
4. to continue and properly execute the contractual relations between the Company and the entities with which you are employed,
5. to establish or maintain business relationships between the Company and the entities that you represent or sit on their bodies,
6. in a situation where the processing of your data is required by law, we process the data in order to fulfill our legal obligation,
7. to store data in order to ensure accountability (including demonstrating compliance with our obligations under the law),
8. to establish, secure and pursue possible claims,
9. to store the data for archival or statistical purposes.

Information on the recipients of your personal data:

If necessary, we shall transfer your personal data for the purpose of providing our services. The data shall be transferred to:

• persons authorised by us, our employees and associates who must have access to the data to perform their duties;
• processing entities commissioned with this task, e.g. companies serving our ICT systems or providing us with ICT tools, companies providing us with e-mail servers, companies providing consulting services;
• public entities, if this results from an obligation imposed by law.

Where do we obtain your data from?

The personal data processed by us is obtained directly from you or the entity you represent, work with or are employed at. In certain situations, the data could be obtained from publicly available sources, in particular from generally available registers, e.g. CEIDG or KRS.

Categories of data concerned:

In principle, as part of our e-mail correspondence, we have the following categories of data: contact details, i.e. e-mail, telephone number, and, if applicable, also identification data (such as name and position).

Additionally, the categories of the personal data processed by us depend also on the case in which the e-mail correspondence is held between you and the Company.

The period of storage of your personal data:

Your personal data shall be stored for the period necessary to correspond with you on a given topic, and after that time – for the period required by the obligations imposed on us by law, and/or until the expiry of the limitation period for possible claims related to the above-mentioned purposes.

Your rights:

In connection with the processing of your personal data by us, you have the following rights, within the limits specified by law, where applicable:

1. to access the content of your personal data and rectify it or limit the processing,
2. to request the deletion of your personal data, except when the processing is necessary to fulfil our legal obligations and to establish, assert or secure claims by us,
3. to object to the processing of your personal data for purposes arising from our legitimate interests,
4. to lodge a complaint with the President of the Data Protection Office (or the supervisory authority dealing with the protection of personal data in another country, in particular in the Member State of your habitual residence, place of work or place of alleged infringement. The list of authorities competent for the Member States can be found here: https: //www.dlapiperdataprotection.com/index.html?t=authority&c=PL&c2=), when you decide that the processing of your personal data violates the provisions of the GDPR.

Information on the transfer of your personal data to third countries:

As a rule, your personal data will not be transferred to third countries, except where the calculations needed to provide the service for personal data stored at Microsoft as part of our use of Office 365 services, including the e-mail service, will require temporary data transfer.

If a temporary data transfer is required, Microsoft will use state-of-the-art encryption in the transfer and return the personal data to an EU data storage location promptly thereafter.

For these temporary transfers, Microsoft relies on compliance with European law through the use of Standard Contractual Clauses (SCCs) along with additional measures to ensure the protection of personal data. A copy of the SSC can be obtained at the Administrator’s office or by e-mail, after sending a message in this regard to the following address: kancelaris@jlsw.pl.

Information on profiling:

Based on the collected personal data, we will not make automated decisions, including decisions resulting from profiling.